Officials Instructions

Initial Arbiter.Net Login

1. As soon as you logged in, the system required that you change your password. If you forget this password, on the login screen enter your e-mail address and click the “Forgot Password?” link. This will e-mail your password to you.

2. Once you have changed your password you will be at the Officials home page. Click the “Information” link to display the Update My Information page.

3. Make sure the fields on the “Update My Information” page are correct. Make any updates necessary. Click the Save button to save this information. It is critical that your e-mail address is correct. Once you have entered and saved your Information, click the “Phones” link on the left side to display the Phone Numbers page.

4. The Phone Numbers page displays a list of your phone numbers, if there are any in the system. Click the plus sign to enter a new phone number. Click the green pencil to modify an existing entry. Click the red trashcan to delete an entry. You may go back and change these at any time. Click the Exit button when you are done creating/editing your phone numbers. This will return you to the “Update My Information” page.

5. Click the Save button to return to the Officials home page.

6. On the Officials home page, click the “Preferences” link to go to the User Preferences page.

7. On the User Preferences page, set your preferences as shown below. The Time Zone should be Pacific Time, the Page Size should be set to around 50, the Date Range should be the 2007 calendar year, the printing format should be left at Adobe Acrobat Format (you may use any of the other formats you desire). Click the Save button to return to the Contact home page.

Blocking

1. On the Officials home page are the Blocks. The blocks allow you to block days you cannot work (Calendar), Teams you do not want to officiate, Sites you do not want to work at, Zip codes you do not want to travel to (Postal Codes), and other officials you do not want to work with (Partners).

You may block as many days as you want, up to 2 teams, sites and other officials, and up to 3 postal codes. Make sure you keep you Calendar blocks up to date throughout the season. This will help Ty to assign games more effectively with less turn backs.

Click the “Calendar” link to display the Calendar block page.

2. On the Calendar block page, you can block entire days or block only a portion of a day, or clear existing blocks. For those of you who use The Arbiter for other associations, note that you can do blocks for all of your Arbiter groups at the same time, or individually by selecting the appropriate check boxes on the left hand side.

Initially, the page starts in the View Schedule mode. To block an entire day, click the Block All Day action. Then either click on a date in the Calendar, or fill in the Date Range information and click Apply.

To block only part of a day, click the Block Part Day action. Then fill in the Time Range for the time you cannot work. Follow this by either clicking on a date in the Calendar, or fill in the Date Range information and click Apply.

To clear a block, click the Clear Blocks action. Then either click on a date in the Calendar, or fill in the Date Range information and click Apply.

Click the Exit button to return to the Officials home page.

3. On the Officials home page, click the “Teams” link to display the Block Teams page. Initially the page starts in the display mode showing the teams you have blocked, if any. To block teams, click the Show All check box at the top of the page. The page will refresh to show the list of teams in the system. To block a team click the check box next to their name and click the Save button. You may block the team either Home or Away, or both.

You are allowed to select only 2 teams. If you select more than 2 teams, the message, “Exceed the limit number of block teams” will be displayed at the top of the page, and none of the teams will be blocked. Select fewer teams and click the Save button again. If you have not exceeded the number of block teams, the page will refresh with your blocked teams at the top with the cell where the check box is highlighted in yellow.

You may only block 2 teams. This means that you will not be able to block Varsity, JV and Frosh/Soph for a school as each of these are considered a team. You need only block the teams at the level you typically work. For example, if you typically work Varsity games, you would block only Lakewood Varsity and Millikan Varsity if you do not want to work either of those schools.

When you have saved your team blocks, click the Exit button to return to the Officials home page.

4. On the Officials home page, click the “Sites” link to display the Block Sites page. Initially the page starts in the display mode showing the teams you have blocked, if any. To block sites, click the Show All check box at the top of the page. The page will refresh to show the list of sites in the system. To block a site click the check box next to its name and click the Save button. You are allowed to select only 2 sites. If you select more than 2 sites, the message, “Exceed the limit number of block sites” will be displayed at the top of the page, and none of the sites will be blocked. Select fewer sites and click the Save button again. If you have not exceeded the number of block sites, the page will refresh with your blocked sites at the top with the cell where the check box is highlighted in yellow.

When you have saved your site blocks, click the Exit button to return to the Officials home page.

5. On the Officials home page, click the “Postal Codes” link to display the Block Postal Codes page. Initially the page starts in the display mode showing the zip codes you have blocked, if any. To block zip codes, click the plus sign at the top of the table. A row is added with a blank field. Enter the zip code you want to block and click the green check. You are allowed to select only 3 zip codes. After you have entered 3 zip codes, the plus sign will no longer be displayed at the top of the table.

To change a blocked zip code, click the green pencil next to the blocked zip code, and change the zip code. To delete a blocked zip code, click the red trashcan.

When you have completed entering you zip code blocks, click the Exit button to return to the Officials home page.

6. On the Officials home page, click the “Partners” link to display the Block Partners page. Initially the page starts in the display mode showing the partners you have blocked, if any. To block partners, click the Show All check box at the top of the page. The page will refresh to show the list of officials in the system. To block an official click the check box next to their name and click the Save button. You are allowed to select only 2 officials. If you select more than 2 officials, the message, “Exceed the limit number of block partners” will be displayed at the top of the page, and none of the officials will be blocked. Select fewer officials and click the Save button again. If you have not exceeded the number of block officials, the page will refresh with your blocked officials at the top with the cell where the check box is highlighted in yellow.

When you have saved your partner blocks, click the Exit button to return to the Officials home page.

7. You are now ready to accept game assignments. To signal the Assignor that you are ready to accept assignments click the Ready check box at the bottom, left of the Officials home page. CHECKING THE READY BOX IS CRITICAL. If you forget to check the box, you will not be assigned any games.

Game Assignments

1. You will be notified of game assignments via e-mail. Each time game assignments are published, you will receive an e-mail notifying you of the assignments. When you receive a game assignment e-mail, you should login to The Arbiter, review the assignments and either accept or decline the assignments as appropriate. When game assignments are available for acceptance, the Schedule link on the Officials home page will indicate the number of games waiting for your acceptance.

The example below shows that I have 2 games awaiting acceptance. Click on the Schedule link to go to the Game Schedule page.

2. The Game Schedule page lists the games you have already accepted, and the games awaiting your acceptance. For each game, click either the Accept checkbox or the Decline checkbox.

Note that the position you have been assigned and the date by which you must either accept or decline the assignment is displayed along with other information about the game.

In the example below, I have accepted one of the games and declined the other. After you have selected the desired checkboxes, click the Submit button.

3. When you click the Submit button, the page will refresh and show your game schedule. To return to the Officials home page, click the Exit button.

Once you have accepted a game there is no way to turn back the game on-line. To turn back a game you must contact Ty directly. If you send Ty an e-mail to turn back a game, it is your responsibility to confirm that Ty has received the e-mail. This can be done by either Ty replying to your e-mail notifying you that he will re-assign the game, or by calling Ty and getting a verbal confirmation. Remember, it is your responsibility. Any missed game assignments resulting from a turn back will result in a fine, and disqualify you from play-off assignments.

4. After accepting or declining all of your games, the Schedule link on the Official home page will return to normal.